AutoCount Accounting

AutoCount Accounting version 2.2.24.33 marks a significant milestone with the introduction of the new SST-02 form featuring updated tax code mapping, and the addition of the e-Invoice QR Request function in Cash Sales for Cash Sale Debtors. In addition, this version includes several other important enhancements. Update SST-02 Form latest format and added new Tax Codes e-Invoice QR Request function in Cash Sales for Cash Sale Debtors Sync e-Invoice Reject Request from MyInvois Portal Enhance Debtor and Creditor Maintenance to add Import QR function (e-Invoice Profile) to easily add Tax Entity Add new checking for Inconsistent Debtor and Creditor company name with its Tax Entity name Add Delete Price History table (IPHIST) function under Rebuild IPHIST function Enhance Import Supplier e-Invoice from MyInvois Portal to add a column “IsReject” to show Reject status Enhance e-Invoice Submission function to add POS Document Type Hide “Get TIN from AIP Server” button when Cash Sale Debtor is enabled Enhance Audit Trail for both Single and Batch Get TIN Move Withholding Tax Option page into Country & Tax as a tab Other enhancements Important: This version of AutoCount Accounting will upgrade your Database Version to 2.2.89. This version requires AutoCount Server Version 2.2.13.7. 1. Update SST-02 Form Latest Format and New Tax Codes Key Changes in SST-02 Form Section B2 – Service Tax Details Item 11: The total tax value previously combined for 6% and 8% in row c) is now split into c) Total Tax Value @ 6% and d) Total Tax Value @ 8%. The previous item 11 d) has been pushed to item 11 e) due to this change. Item 12: Caption updated to reflect the introduction of the new item 11 e). Item 13: New d) row introduced for Total Tax Value of Bad Debt Relief. Section D – Exempted and Non-Taxable Services Item 18 c): Previously a single line item, now split into three categories – 1) Provision of registered person to registered person (B2B), 2) Group Relief, and 3) Other Exemption. Item 18 d): Updated caption to the newly introduced Total Value of Non-Taxable Services. The previous item 18 d) has been pushed to item 18 e) due to this change. New Tax Codes Created for System Mapping To support the above SST-02 changes, the following new tax codes have been created for proper mapping in the system: Tax Code Description Rate SST-02 Mapping ESV-6 Exemption Service Tax for Other 0% 18 c) 3) ESV-8 Exemption Service Tax for Other 0% 18 c) 3) ESVB2B-6 Exempted Services – B2B 6% 18 c) 1) ESVB2B-8 Exempted Services – B2B 8% 18 c) 1) ESVGR-6 Exempted Services – Group Relief 6% 18 c) 2) ESVGR-8 Exempted Services – Group Relief 8% 18 c) 2) NTS Non-Taxable Services 0% 18 d) Note: The tax codes ESV-6 and ESV-8 were previously available, but their descriptions have been updated. Their SST-02 mapping has also been revised to align with the latest requirements. 2. e-Invoice QR Request Function in Cash Sales for Cash Sale Debtors In this version, we have introduced the e-Invoice QR Request function in Cash Sales for Cash Sale Debtor. This enhancement allows customers to conveniently scan a QR code on their receipts to directly request an e-Invoice, improving efficiency and reducing the need for manual processing. How It Works? 1) Set up Cash Sale Debtor Ensure you have created a Debtor and enabled the Cash Sale Debtor option. 2) Create a Cash Sale Select the Cash Sale Debtor as the Debtor. Save the transaction with payment method Cash / Credit Card / Multi-Payment. Enter the payment amount and ensure Print QR Submission is enabled. 3) Preview and Print Preview the e-Invoice report. A QR code for e-Invoice request will appear at the bottom of the document. Customers can scan this QR code to request their e-Invoice. 4) Customer Submission Process When the customer scans the QR code, the system will direct them to the e-Invoice request page. They will fill in their buyer information, validate their email address, confirm the details, and submit the request. 5) Checking Submission Status In AutoCount, go to Others > e-Invoice QR Submission Status. Set the date range and click Inquiry. The initial status will display as Pending Upload. Once validated, the record may no longer appear if Exclude Validated Submission is enabled. If you wish to view those validated records, untick “Exclude Validated Submission” and inquire again. When the document is in Valid status, previewing it with the same e-Invoice report will display the LHDN Validated QR at the bottom. Customers can scan this QR to verify whether the e-Invoice is valid. If the submission is successful, the system will create a new Tax Entity if the Full TIN and Identity No. combination does not exist, and assign this Tax Entity to the Cash Sale transaction – or replace the Tax Entity information if a matching Tax Entity is found. If Auto Email Validated e-Invoice for Cash Sale is enabled in the e-Invoice settings, the system will automatically email the validated Cash Sale document to the customer once the status is Valid. 6) Monitoring in Cash Sale List In the Cash Sale list, validated e-Invoices will display as Valid with a 72-hour countdown timer (during this period, you may edit and resubmit if necessary). To identify documents with QR Request printing, use the column chooser to pull out the Print QR Submission column in the Cash Sale command form. When this column is checked, it indicates that the report will display a QR code for the customer to scan. 7) Log File Record You can refer to the log file at: C:\ProgramData\AutoCount Server\Log Files\EInvoice 3. Sync e-Invoice Reject Request from MyInvois Portal In addition, we now support a new function to synchronize e-Invoice Reject Requests from the MyInvois Portal. With this feature, users can easily check if their customers have rejected an e-Invoice. To use this function, go to e-Invoice > Sync e-Invoice Reject Request from MyInvois Portal, then click Sync. Set the … Read more

Release Note 2.2.24.33 Official Release Date: 25/09/2025 This version of AutoCount Accounting will upgrade your Database Version to 2.2.89. This version requires to use AutoCount Server Version 2.2.13.7. Bug Fixed: ID Description 19936 Fix Recurrence generated transaction will auto generate as approved document regardless of access right 20151 Fix Print Bar Code if import from transaction that line Qty is 0 or null but have FOC Qty will not add into the grid 20668 Fix Project and Department Maintenance New Top Level shortcut not working 20831 Fixed price category and price category under row chooser show empty for no AccNo 20892 Fix Generate Recurrence error -Year, Month, and Day parameters describe an un-representable DateTime 21296 Fix Incorrect Consignment Quantity after change Item UOM Rate 21823 Fix AR/AP Credit Notes should not allow selecting the ‘General’ journal type unless ‘Is Credit Journal’ is enable 21838 Fix Sales Order did not apply the Basic Multi-UOM logic, resulting in incorrect S/O quantity shown under Available Stock Status 21844 Fix Debit Note in Item Profit Margin is not displaying the smallest UOM even when the filter option is enabled 21865 Fix Purchase Request when highlight multiple lines and delete will miss delete certain lines 21954 Fix Attempt to copy a Delivery Order which had transferred to an Invoice (Draft) and save will prompt transfer error 21963 Fix Consignment Movement will show incorrect CSGN Quantity if the Invoice is save as Draft 22016 Fix Non Cash Sale Debtor if select Tax Entity will update the address in Invoice 22082 Fix Item Profit Margin report option ‘Detail Sort By’ not working when preview and print 22088 Fix Period Lock Incorrectly Uses Issue Date Instead of Document Date 22101 Fix Serial numbers are not shown in the Consignment Return’s Serial Number Transfer screen if the consignment was partially transferred to an invoice earlier 22137 Fix an error “You are not allowed to delete e-Invoice document’s detail record” when edit Invoice that knock off in ARPayment with discount 22154 Fix Unable to access Consolidated e-Invoice after disable Allow to do Consolidated e-Invoice (Previously allow due to Interim relaxation) 22157 Fix Create new Consolidated e-Invoice will prompt ‘Value was either too large or too small for an Int64’ 22160 Fix Reconcile Supplier e-Invoice function after click Inquiry will rearrange grid column automatically and does not follow the saved layout 22167 Fix Self-Bill e-Invoice if choose Government Tax Entity apply wrong TIN for submission 22170 Fix Submit for Approval error “Document date cannot submit future date time” when user does not have Approve Access Right 22173 Fix Open KIV Document Automatically Submits e-Invoice Upon Save Even When User do not have Approve Invoice Access Right 22176 Fix Project and Department able to set as Parent Project or Department even already have transactions 22180 Fix Resend Validate E-Invoice Email Does Not Refresh When using Search; Attachment Remains Unchanged 22185 Fix Purchase Request transfer to existing Purchase Order will refresh existing item Unit Price 22198 Fix Unable to import data file into account book using ImportXml.exe file 22207 Fix ARCN able to edit Debtor Code without enabling the option “Allow Edit or Delete A/R and A/P Documents Posted From Other Source” 22208 Fix Purchase Request will prompt “Deleted row information cannot be accessed through the row” when delete one of the detail item 22210 Fix Unique UDF unable to set Required and will prompt Unknown SQL Exception Error 22313 Fix Year End Closing where system include negative quantities from Delivery Orders (D/O) as stock-out quantities causing incorrect negative quantities for Serial Numbers 22314 Fix During Year End Closing the system does not run the rebuild serial number process if the closing year has no serial number transactions, causing the ItemSerialNo, ItemSerialNoDtl table to become empty after a successful year end 22315 Fix Negative Serial Number Quantity Inquiry where system include negative quantities from Delivery Orders (D/O) as stock-out quantities causing incorrect Qty 22353 Fix Self-Billed and Consolidated e-Invoice where Filter by Created User and Filter by Last Modified User functions not working 22354 Fix Self Bill when copy from Purchase Document with discount will copy the discount value incorrectly 22362 Fix Using API to post transactions will not auto add New Current Year if using YearMonth numbering format 22372 Fix When Preview report special designed for Malay Language will prompt error 22388 Fix SST Processor unapplied payment does not consider forfeited deposit 22397 Fix Object Reference error when double click a supplier e-Invoice submitted from another software that missing tax record 22400 Fix Converting a Supplier e-Invoice to an AP Invoice does not use the Subtotal as the Amount 22413 Fix Unable to upgrade account book due to IPHIST 22431 Fix e-Invoice Document if submit with exempted tax will have missing amount in “Amount Exempted from Tax” 22498 Fix PEPPOL Tab Appears on First Open of Debtor/Creditor Form 22501 Fix Tax Journal Voucher Listing report did not update the tax wording to TAX Enhancement: ID Description 21500 Add new checking for Inconsistent Debtor and Creditor company name with its Tax Entity name 21510 Enhance Audit Trail for both Single and Batch Get TIN 21813 Increase Form Size for Change Code Account Number and Item Code 21827 Hide “Get TIN from AIP Server” button when Cash Sale Debtor is enabled 21981 Add e-Invoice QR Request function in Cash Sales for Cash Sale Debtors 22080 New function Sync e-Invoice Reject Request from MyInvois Portal 22286 Optimize performance for Cash Flow Forecast when there are many Debtors/Creditors and more than five columns are set 22297 Move Withholding Tax Option page into Country & Tax as a tab 22329 Update SST-02 Form latest format and added new Tax Codes 22369 Add Delete Price History table (IPHIST) function under Rebuild IPHIST function 22373 Add checking Serial Number Items with abnormal in/out movement in Year End Closing 22433 Enhance Import Supplier e-Invoice from MyInvois Portal to add a column “IsReject” to show Reject status 22446 Enhance e-Invoice Submission function to add POS Document Type 22454 Enhance Debtor and Creditor … Read more

Release Note 2.2.23.32 Official Release Date: 08/08/2025 Bug Fixed: ID Description 22175 Fix Import Supplier e-Invoice when convert to Purchase Invoice will prompt “Column SGEInvoicePeppolInstanceID does not belong to table Master” 22178 Fix Invalid Value error when change Purchase Invoice document date Prepared by LS Last Modified 08/08/2025

Release Note 2.2.23.31 Official Release Date: 06/08/2025 This version of AutoCount Accounting will upgrade your Database Version to 2.2.88. Bug Fixed: ID Description 20179 Fix Member generated from Debtor Maintenance miss copy certain fields 21429 Fix The ‘local total cost’ in the invoice should not be editable for transferred documents 21673 Fix Ledger report still shows Tax Code after removal from transaction 22076 Fix Cash Book Tax Code did not update to GLDTL table if edit tax code to null 22110 Fix Reconcile Supplier e-Invoice AC Net Total capture Net Total instead of Final Total if is Purchase Invoice, Cash Purchase or Purchase Return 22111 Fix AutoCount Server Schedule Backup setting unable to load interface if setting contains invalid values 22118 Fix Incorrect Balance Quantity checking when editing an existing Draft Document which deduct stock 22120 Fix Unable to void AR Payment that is linked to Cash Sale even if enabled the option Allow to Edit or Delete A/R and A/P Documents Posted from Other Source Enhancement: ID Description 22090 [SG] SG Invoice Now – Submit Order 22134 Optimize the performance of Stock Aging Report when filter by multiple item groups 22146 Enhance Import Stock Item to Support Unit Code for Singapore InvoiceNow use 22151 Enhance Rebuild price history to handle Sales Order and Purchase Order that have BatchNo that does not exists in database Prepared by Lay Swan Last Modified 06/08/2025

AutoCount Accounting version 2.2.22.30 marks a milestone in e-Invoice license control. In addition to that milestone, this release brings a set of important enhancements across e-Invoice handling, document workflows, access rights, and reporting. Here’s a full rundown of what’s new. e-Invoice License Control Import Supplier e-Invoice from MyInvois Portal (including Reconcile Supplier e-Invoice) Option to Enable Edit Validated e-Invoice within 72 hours mechanism Auto update version mechanism Drill down to Self-Billed document from related forms such as PI, CB, etc. Customize Layout features at Self-Bill Copy From Document form Merge Tax Entity access right Clear MRU Document Status Filter at Print Purchase Request Listing and Detail Listing Export to Excel XLSX format in Multi-dimensional Sales, Purchase, Ledger Analysis Check All button for Auto Calculate Price in Stock Item Maintenance Other smaller improvements Important: This version of AutoCount Accounting will upgrade your Database Version to 2.2.87. This version requires you to use AutoCount Server Version 2.2.13.6. 1. e-Invoice License Control This version introduces e-Invoice License Control. Please take note of the following scenarios: To create a new account book for e-Invoice use (with an AIP ID), you must use Revision 30 or above. New account books are subject to e-Invoice license control. Without an activated e-Invoice license, the system limits e-Invoice submissions to 30 documents per year. To submit more than the limit, you need to purchase and activate the e-Invoice license. If an account book already had an AIP ID set up in a version prior to Revision 30, it can continue performing e-Invoice submissions after updating to Revision 30, even without activating the e-Invoice license — until further notice. 2. Import Supplier e-Invoice from MyInvois Portal A new feature lets you download supplier-issued e-Invoices from the MyInvois Portal and import them directly into AutoCount documents. To simplify the import process, you can perform Supplier Item Mapping in advance. This allows the system to automatically recognize and match the supplier’s item with your own item code. Go to e-Invoice > Supplier Item Mapping. Click the (+) button, then select the Creditor Code and the corresponding Item Code in your system to match with the supplier’s item description. Once done, click Save. Then, proceed to e-Invoice > Import Supplier e-Invoice from MyInvois Portal to sync the e-Invoices issued by your suppliers. Filter the desired date range, click Start Sync, and confirm by clicking Yes. Once the sync is complete: Double-click to view and check the invoice. You may reject the invoice, or convert it into a Purchase Invoice, Cash Purchase, or AP Invoice. When converting to a Purchase Invoice: The system automatically selects the item code based on the supplier item mapping. If no matching item is found, you can manually assign the item code. Once done, you may save or approve the Purchase Invoice. Note: the Final Total must match exactly with the record in the MyInvois Portal; otherwise, the creation will fail. If you choose to reject, a Reason must be provided. Once the invoice is rejected, AutoCount will display the status as Valid Invoice (Rejected). The rejection reason is also shown on the MyInvois Portal. 2.1 Reconcile Supplier e-Invoice AutoCount also supports a Reconcile function to help match imported supplier e-Invoices with existing records already in the system. To use this function, go to e-Invoice > Import Supplier e-Invoice from MyInvois Portal, then click Reconcile. If you’ve already created a Purchase Invoice, Cash Purchase, AP Invoice, Purchase Return, or AP Credit Note, there’s no need to convert the synced e-Invoice again. Instead, use this function to match it to the existing document. Filter the date range and click Inquiry. Select the matching (or partially matching) document and click Update. If the system detects more than one partially matched record, a remark is shown. You can double-click it to view further info. Then, select the AC Doc Type and AC Doc No to match the record, and click Update. The system displays a confirmation dialog: “Do you want to update selected document with MyInvois Portal?” Click Yes to proceed. Once complete, a dialog confirms: “Update Document with MyInvois Portal is completed successfully.” Click OK to close. After updating, the AutoCount Doc. No. appears in the list, and in the Purchase Invoice grid you can now view the e-Invoice status and UUID after matching or conversion. This method can also be used if you choose not to import and key your purchases manually, but still want to reconcile these transactions with MyInvois Portal records. 3. Add Option to Enable Edit Validated e-Invoice within 72 Hours Mechanism A new option, “Enable Edit Validated e-Invoice Within 72 Hours Mechanism,” has been added. You can find it under e-Invoice > e-Invoice Setting > Setting. When disabled, only non–e-Invoice-related fields can be edited. This setting is checked by default. If you do not wish to run this mechanism, uncheck it. If unchecked, attempting to edit any e-Invoice related field triggers a blocking message during save. 4. Auto Update Version Mechanism Starting from version 2.2.22.30, the system can automatically detect if another user or database is using a higher version. If you log in with an older version, you’ll receive an alert prompting you to update to match the higher version. Note: this auto-detection feature is only available in versions after 2.2.22.30. Press Yes, and the system will access Partner Space to download the installer and store it on the local server at C:\ProgramData\AutoCount Server\Server Accounting Setup File. For subsequent PCs using a lower version at login, the system accesses the server folder, copies the installer, and saves it locally at C:\Users\<UserName>\Documents\My AutoCount\Accounting Setup File. Users may follow the standard installation process by clicking Next at each step. 5. Support Drill Down to Self-Billed Document You can now double-click the Self-Bill Doc No. (from related documents like Purchase Invoice, Cash Book, etc.) to drill down directly to the Self-Billed document. 6. Support Customize Layout Features at Self-Bill Copy From Document Form You can now customize and save the layout in the Copy From Document … Read more

Release Note 2.2.22.30 Official Release Date: 29/07/2025 This version of AutoCount Accounting will upgrade your Database Version to 2.2.87. This version requires to use AutoCount Server Version 2.2.13.6. Bug Fixed: ID Description 20670 Fix Option allow to edit or delete AR AP documents posted from other source not functioning when delete or void document 21194 Fix unable to display license name correctly at main page bottom part when consist of “&” character 21269 Fix Item Level By Location filter location does not work on existing maintained records 21286 Fix an error “Delete value does not belong to table” when save Item Level by Location Entry 21582 Fix e-Invoice submission to use Footer’s Caption as line description instead of Footer Name 21627 Fix Repost will prompt “You are not allowed to edit expired or void document” if have voided document and tick any reupdate or recalculate option provided 21818 Fix Price history in ‘Show Instant Info’ will empty when using ‘Filter by Agent’ 21820 Fix Print Consignment related Detail Listing report “Include Item Package Detail” and “Exclude Item Package Master Document” option not working 21885 Fix Auto Email validated e-Invoice will email e-Invoice before validated if it goes thru editing action 21901 Fix Unable to edit and knock off additional invoice if the AR Payment had knock off invoice and has discount amount which already generated ARCN and submit e-Invoice 21935 Fix Default Classification Code not applied in transfer documents for detail lines without an item code 21940 Fix Invoice, Credit Note, Debit Note and Cash Sale Annexure missing View Shipping Recipient function 21943 Fix Stock Write Off save MRU not functioning 21946 Fix Stock Disassembly save MRU not functioning and incorrect position for Remark 2 and Remark 3 under MRU menu 21950 Fix DPI issue on Withholding Tax Entry form from Invoice causing unable to see Save and Cancel button 21976 Fix Add Group Discount by Value or Percent will reset to Default Supply Purchase and Tax Code for CN, DN and PR Document 21997 Fix Goods Return’s MRU incorrectly shared with Goods Receive Note’s MRU 22002 Fix Journal will prompt truncate error if key Ref2 more than 20 characters 22007 Disable Consolidated e-Invoice manual input issue date time 22010 Fix Failed to Update PBalance due to special character 22014 Fix Merge Tax Entity will not show if only enable e-Invoice 22021 Fix some UI glitch at Import Data Options causing the special Note unable to show full message 22028 Fix Auto Email validated e-Invoice function will send email with empty attachment 22045 Fix Footer amount that is not added to Net Total should not be included for e-Invoice submission 22063 Fix Change Code for BatchNo did not consider for Sales order Enhancement: ID Description 21669 Import Supplier e-Invoice from MyInvois Portal 21725 Reconcile Supplier e-invoice 21733 Support Clear MRU 21757 Enhance Auto Email e-Invoice Customize Content function to standardize 2 decimal format for the parameter “Final Total” 21840 Support Customize Layout features at Self-Bill Copy From Document form 21878 New auto update version mechanism 21880 [SG] Add InvoiceNow Info to Invoice, Credit Note, Purchase Invoice and Purchase Return 21918 Support Document Status Filter at Print Purchase Request Listing and Print Purchase Request Detail Listing 21920 Add option to Enable Edit Validated e-Invoice within 72 hours mechanism 21971 [PH] Philippine VAT – Disable sales ATC checking 21985 Add Check All Button for Auto Calculate Price in Stock Item Maintenance 22006 Enhance when generate System Type Consolidated e-Invoice to use server date time 22011 Support drill down to Self-Billed document when click on Self-Bill DocNo at related command form such as PI, CB etc 22015 Add Merge Tax Entity access right 22050 Support Export to Excel XLSX format in Multi-dimensional Sales, Purchase, Ledger Analysis 22062 Optimize Account Maintenance loading speed when have high numbers of GL Account Prepared by Lay Swan Last Modified 29/07/2025 Download Enhancement Highlights Manual for e-Invoice Setting

Release Note 2.2.21.29 Official Release Date: 18/06/2025 This version of AutoCount Accounting will upgrade your Database Version to 2.2.86. Bug Fixed: ID Description 20707 [PH] Fix Philippines WHT – Withholding Tax Maintenance will blocked to create WHT Control Account [WHT-9900] if filter by account module was enabled 20927 Fix incorrect behavior will submit e-Invoice even though the Invoice had submitted in Consolidated e-Invoice 21450 Fix “Void” button missing from invoice after it is included in a Consolidated E-Invoice but cancelled later 21474 Fix Stock Card capture incorrect source for CSGN Bal Qty calculation when To Date filter’s date is earlier than the last Consignment transaction document date 21549 Fix Self-billed system report unable to show Measurement 21623 Fix incorrect period lock validation when Purchase Document uses “Original Document Date” 21645 Fix AR Payment unable to save 2nd time to apply unapplied amount if the 1st time already knock off with discount and generated ARCN with e-Invoice 21646 Fix error Column ‘WithholdingTaxVersion’ does not belong to table Master 21648 Fix Upgrade account book error – Error on Repost GL & Withholding Tax Trans in RP: Column “WithholdingTaxRoundingMethod” does not belong to table ARPayment 21650 Fix Copy paste whole document from Package Detail Table that has AccountingBasis column will have error when paste to Table that does not have AccountingBasis column 21661 Fix Cannot set column ‘InvAddr1’. The value violates the MaxLength limit of this column 21679 Fix error “Specified cast is not valid” when save document 21703 Fix when create new account book with copy master data from other account book will prompt error – The value of column WithholdingTaxCode in table creditor does not exist in its master file 21746 Fix system did not revalidate the source document’s e-Invoice status when saving the Consolidated e-Invoice 21769 Fix Consolidated e-Invoice where The Total in English wording should represent the amount after rounding adjustments 21778 Fix Stock Recalculation Export to Excel Stops Due to Unable to Create Directory Using Company Name with Trailing Spaces 21779 Fix Stock recalculation stops unexpectedly due to leading or trailing spaces in StockDTL records 21788 Fix Unable to import GL, ARAP, Sales Purchase from third party XML 21828 Fix Upgrade database hit bsp_ChangeTaxCode error Enhancement: ID Description 21632 Enhance Self-billed view source document to support customized layout 21702 Remove characters checking control for Annexure fields 21709 Enhance Invoice to support cash sale debtor to select Tax Entity 21711 Enhance Consolidated e-Invoice to support manual create 21721 Add Colour differentiation at Invoice to differentiate those e-Invoice transactions validated within 72 hours that still able to perform edit 21722 Add e-invoice status change log function 21723 New editing mechanism for e-Invoice document within 72 hours 21801 Update the valid end date of the interim relaxation period 21833 Enhance Consolidated e-Invoice summary preview form to add Rounding Adjustment and Final Total columns into grid Prepared by LS Last Modified 20/06/2025