What’s New in AutoCount Accounting Version 2.2.22.30

AutoCount Accounting version 2.2.22.30 marks a milestone in e-Invoice license control. In addition to that milestone, this release brings a set of important enhancements across e-Invoice handling, document workflows, access rights, and reporting. Here’s a full rundown of what’s new.

• e-Invoice License Control
• Import Supplier e-Invoice from MyInvois Portal (including Reconcile Supplier e-Invoice)
• Option to Enable Edit Validated e-Invoice within 72 hours mechanism
• Auto update version mechanism
• Drill down to Self-Billed document from related forms such as PI, CB, etc.
• Customize Layout features at Self-Bill Copy From Document form
• Merge Tax Entity access right
• Clear MRU
• Document Status Filter at Print Purchase Request Listing and Detail Listing
• Export to Excel XLSX format in Multi-dimensional Sales, Purchase, Ledger Analysis
• Check All button for Auto Calculate Price in Stock Item Maintenance
• Other smaller improvements

Important:

• This version of AutoCount Accounting will upgrade your Database Version to 2.2.87.
• This version requires you to use AutoCount Server Version 2.2.13.6.

1. e-Invoice License Control

This version introduces e-Invoice License Control. Please take note of the following scenarios:

• To create a new account book for e-Invoice use (with an AIP ID), you must use Revision 30 or above.
• New account books are subject to e-Invoice license control. Without an activated e-Invoice license, the system limits e-Invoice submissions to 30 documents per year. To submit more than the limit, you need to purchase and activate the e-Invoice license.
• If an account book already had an AIP ID set up in a version prior to Revision 30, it can continue performing e-Invoice submissions after updating to Revision 30, even without activating the e-Invoice license — until further notice.

2. Import Supplier e-Invoice from MyInvois Portal

A new feature lets you download supplier-issued e-Invoices from the MyInvois Portal and import them directly into AutoCount documents.

To simplify the import process, you can perform Supplier Item Mapping in advance. This allows the system to automatically recognize and match the supplier’s item with your own item code.

1. Go to e-Invoice > Supplier Item Mapping.

2. Click the (+) button, then select the Creditor Code and the corresponding Item Code in your system to match with the supplier’s item description. Once done, click Save.

Then, proceed to e-Invoice > Import Supplier e-Invoice from MyInvois Portal to sync the e-Invoices issued by your suppliers.

Filter the desired date range, click Start Sync, and confirm by clicking Yes.

Once the sync is complete:

• Double-click to view and check the invoice.
• You may reject the invoice, or convert it into a Purchase Invoice, Cash Purchase, or AP Invoice.

When converting to a Purchase Invoice:

• The system automatically selects the item code based on the supplier item mapping.
• If no matching item is found, you can manually assign the item code.
• Once done, you may save or approve the Purchase Invoice.

Note: the Final Total must match exactly with the record in the MyInvois Portal; otherwise, the creation will fail.

If you choose to reject, a Reason must be provided.

Once the invoice is rejected, AutoCount will display the status as Valid Invoice (Rejected). The rejection reason is also shown on the MyInvois Portal.

2.1 Reconcile Supplier e-Invoice

AutoCount also supports a Reconcile function to help match imported supplier e-Invoices with existing records already in the system.

To use this function, go to e-Invoice > Import Supplier e-Invoice from MyInvois Portal, then click Reconcile.

If you’ve already created a Purchase Invoice, Cash Purchase, AP Invoice, Purchase Return, or AP Credit Note, there’s no need to convert the synced e-Invoice again. Instead, use this function to match it to the existing document.

• Filter the date range and click Inquiry.
• Select the matching (or partially matching) document and click Update.

If the system detects more than one partially matched record, a remark is shown. You can double-click it to view further info.

Then, select the AC Doc Type and AC Doc No to match the record, and click Update.

The system displays a confirmation dialog: “Do you want to update selected document with MyInvois Portal?” Click Yes to proceed.

Once complete, a dialog confirms: “Update Document with MyInvois Portal is completed successfully.” Click OK to close.

After updating, the AutoCount Doc. No. appears in the list, and in the Purchase Invoice grid you can now view the e-Invoice status and UUID after matching or conversion.

This method can also be used if you choose not to import and key your purchases manually, but still want to reconcile these transactions with MyInvois Portal records.

3. Add Option to Enable Edit Validated e-Invoice within 72 Hours Mechanism

A new option, “Enable Edit Validated e-Invoice Within 72 Hours Mechanism,” has been added. You can find it under e-Invoice > e-Invoice Setting > Setting.

• When disabled, only non–e-Invoice-related fields can be edited.
• This setting is checked by default. If you do not wish to run this mechanism, uncheck it.
• If unchecked, attempting to edit any e-Invoice related field triggers a blocking message during save.

4. Auto Update Version Mechanism

Starting from version 2.2.22.30, the system can automatically detect if another user or database is using a higher version. If you log in with an older version, you’ll receive an alert prompting you to update to match the higher version.

Note: this auto-detection feature is only available in versions after 2.2.22.30.

Press Yes, and the system will access Partner Space to download the installer and store it on the local server at C:\ProgramData\AutoCount Server\Server Accounting Setup File.

For subsequent PCs using a lower version at login, the system accesses the server folder, copies the installer, and saves it locally at C:\Users\<UserName>\Documents\My AutoCount\Accounting Setup File.

Users may follow the standard installation process by clicking Next at each step.

5. Support Drill Down to Self-Billed Document

You can now double-click the Self-Bill Doc No. (from related documents like Purchase Invoice, Cash Book, etc.) to drill down directly to the Self-Billed document.

6. Support Customize Layout Features at Self-Bill Copy From Document Form

You can now customize and save the layout in the Copy From Document form under Self-Billed.

7. Add Merge Tax Entity Access Right

A new access right has been added for Merge Tax Entity under Change Code. Previously, the Change TIN access right was used for this function.

8. Clear MRU

The system now supports clearing Most Recently Used (MRU) items for each document entry.

1. Go to any Entry documents > Top Menu > Others > Clear MRU.

2. Select the fields you wish to clear, then click OK.

Note: please close any document entry form before clearing MRU using this function.

Click Yes to confirm. The record will be permanently deleted and cannot be restored.

9. Support Document Status Filter at Print Purchase Request Listing and Detail Listing

A new Document Status Filter is now available in the Print Purchase Request Listing and Print Purchase Request Detail Listing.

In the Print Purchase Request Detail Listing, the Document Status filter is located under More Options > Master Filter.

10. Support Export to Excel XLSX Format in Multi-dimensional Sales, Purchase, Ledger Analysis

Multi-dimensional Sales, Purchase, and Ledger Analysis reports now support export to XLSX format. You can access this from the Top Menu > Export option in Multi-dimensional Sales, Purchase, or Ledger Analysis.

11. Add Check All Button for Auto Calculate Price in Stock Item Maintenance

You can now click Check All to enable automatic price calculation for all price levels. The system retains your last selection and applies it automatically to the next new item created.

12. Other Improvements

Some other key highlights of this version that don’t require further explanation:

• Enhanced Auto Email e-Invoice Customize Content function to standardize the 2-decimal format for the “Final Total” parameter in auto-email e-Invoice content.
• Enhanced System Type Consolidated e-Invoice generation to use server date and time, preventing discrepancies between the server and workstation date/time.
• Optimized Account Maintenance loading speed for account books with a high number of GL accounts.