What’s New in AutoCount Accounting Version 2.2.26.36

AutoCount Accounting version 2.2.26.36 introduces important enhancements focusing on e-Invoice processing, audit trail improvements, email management and new product edition support. In addition, this version includes several other important enhancements.

• Add View Flow function at Credit Note and Purchase Return
• Enhance Audit Trail to Record Bank Reconciliation Activities
• Enhance Audit Trail to record edit YTD Balance Maintenance activities
• Add Keep Email Message and Attachment file History function
• Support Auto email validated e-Invoice to Tax Entity Email and Branch Email
• Support Transaction exceeding RM 10,000 to prompt warning if did not submit as regular e-Invoice
• Add in warning message to indicate AR Debit Note does not support e-Invoice
• New 1 Account Plus Edition
• New AutoCount Chatbot
• Add Home Currency for HKD and GBP
• Other enhancements

Important:

• This version of AutoCount Accounting will upgrade your Database Version to 2.2.91.
• This version requires AutoCount Server Version 2.2.13.11.

1. Add View Flow Function at Credit Note and Purchase Return

View Flow function is now available at Credit Note and Purchase Return documents. This enhancement allows users to easily view document transfer status, replacing the need to rely on the Transfer From column.

Sales > Credit Note

Purchase > Purchase Return

2. Enhance Audit Trail to Record Bank Reconciliation Activities

The system will now record an audit trail entry whenever a user performs a Bank Reconciliation. This improves traceability and accountability for financial reconciliation activities.

3. Enhance Audit Trail to Record Edit YTD Balance Maintenance Activities

Audit trail logging had been enhanced to record Year-to-Date (YTD) Balance Maintenance edits. Any modification made through YTD Balance Maintenance will now be captured in the audit trail for tracking purposes.

4. Add Keep Email Message and Attachment File History Function

A new Mail Retention feature has been added to manage email history and attachments. Users can now define rules to determine how long emails are retained and when they should be deleted.

Example: Clearing Mailing Records by Schedule

1. Go to Tools → Mailing List → Others. In this dialog, you can set what time you wish the system to perform cleanup and how long to keep those email messages and attachments. Any changes will require you to restart your AutoCount Server service to take effect. If Keep Email Message is set to 30 days, the system will automatically remove email messages and attachments after 30 days based on the sent date.

2. Alternatively, you can also perform the cleanup immediately if you wish. You can do so by clicking Run Cleanup Now. A confirmation message will prompt – click Yes to continue.

3. After the cleanup is done, a successful message will be displayed. Click OK to acknowledge the cleanup and complete the whole process.

4. All mailing records and attachments will be removed.

5. Support Auto Email Validated e-Invoice to Tax Entity Email and Branch Email

The system now supports sending validated e-Invoices automatically to the Tax Entity Email and the Branch Email.

Tax Entity Email

1. Go to Debtor Maintenance and maintain the Tax Entity email.

2. Create a Sales Invoice.

3. After approval, go to Tools > Mailing List. The system will send the validated e-Invoice to the Tax Entity Email.

Branch Email

1. Maintain the Branch Email in Debtor Maintenance.

2. Create a Sales Invoice and select the Branch Code.

3. After approval, go to Tools > Mailing List. The validated e-Invoice will be sent to the Branch Email.

Note:

• If both Tax Entity Email and Branch Email have email maintained, the system will send the validated e-Invoice to both.
• If a general debtor email is also maintained, it will receive the email as well.

Additional Enhancement

A new field ‘Statement Email’ has been added in Debtor Maintenance specially for sending Debtor Statement emails. Existing email will also be copied to this ‘Statement Email’ field upon update.

6. Support Transaction Exceeding RM 10,000 to Prompt a Warning If Not Submitted as Regular e-Invoice

Starting from January 2026, LHDN requires transactions exceeding RM 10,000 to be generated and submitted as e-Invoices.

With this enhancement, when saving a Sales Invoice, Debit Note or Credit Note dated 01/01/2026 onwards, if Submit e-Invoice is checked and the debtor does not have a TIN, the system will display a warning message to issue an e-Invoice if the amount exceeds RM 10,000.

For multi-currency transactions, the local amount will be used to determine if it exceeds RM 10,000.

7. Add Warning Message to Indicate AR Debit Note Does Not Support e-Invoice

A reminder message has been added in AR Debit Note to inform users that AR Debit Note does not support e-Invoice submission. This is to prevent users from assuming that AR Debit Note handles e-Invoice and creating transactions that require e-Invoice at this function.

8. New 1 Account Plus Edition

We will be introducing a new product edition – 1 Account Plus. This edition is suitable for those who only own one company and need to complete full set accounts and simple billing matters.

Modules included:

• G/L, A/R, A/P & Recurrence GL
• SST, Project, Multi-Currency
• Simple Sales (Quotation, Delivery Order, Invoice, Cash Sales, Credit Note, Debit Note)
• Simple Purchase (Purchase Order, Purchase Invoice, Cash Purchase)

If an add-on module is required, the user will have to upgrade this edition to at least Account Plus edition and add any required modules from there.

For trial purposes, users can select the 1 Account Plus Edition from the available editions via Tools > Program Control > Product Edition.

9. New AutoCount Chatbot

A new AutoCount Chatbot feature has been introduced, providing AI-powered assistance similar to live chat support.

1. Go to Help > AutoCount ChatBot.

2. For first-time users, it will prompt to download some files required by the chatbot module into your PC.

3. Another screen will be prompted. Users can key in questions or problems in the chat box and press Enter. Users can get replies from the AI on the mentioned problems, usually sourced from the knowledgebase database.

Customers may start a new conversation at any time via New Chat, similar to ChatGPT.

10. Add Home Currency for HKD and GBP

Two new Home Currencies have been added into the “Others” list:

• HKD (Hong Kong Dollar)
• GBP (British Pound Sterling)

11. Other Enhancements

Some other key highlights of this version which do not require further explanation:

• Add foreign key constraints to e-Invoice and Withholding Tax tables to establish proper relational integrity – to improve data consistency and prevent invalid records between related tables.
• Support Local Email Sending for POS Frontend without depending on AutoCount Server – to allow POS systems to send emails independently, without relying on AutoCount Server being installed on the same PC.
• Enhance Cash Sale Request e-Invoice to allow users to request e-Invoice if the transaction had not been included in any Consolidated e-Invoice – giving additional time to suit real-life scenarios where a customer can still request an e-Invoice over the month, as long as the related transactions have not yet been calculated into a Consolidated e-Invoice.
• Improve the prompt message when trying to save another Tax Entity that already exists – providing clearer, more informative feedback to help users avoid duplicate records.
• Enhance Batch Mail at Debtor Statement to skip opening the mailing list if the user does not have access rights – improving user experience and system security.
• Enhance Self-Bill Copy From Document to add the related Supplier Document Number – copying the supplier document number of Credit Note and Debit Note, if any, and displaying it at the Self-Bill entry interface.
• Allow Stock User Type to access Self-Billed e-Invoice function – enabling users with Stock User privileges to generate and manage Self-Billed e-Invoices.
• Rename Access Right “Bank Book Manager” to “Bank Book Analysis” – to clearly reflect that this access right is for viewing and analysing bank book data.
• [SG] Enhance InvoiceNow Aggregated Transaction to include Debit Note documents, as required by Singapore regulations.
• [SG] Enhance translation of DisplayTerm to number of days as required when sending InvoiceNow to Government, ensuring payment terms are correctly converted and accepted.
• [SG] Enhance InvoiceNow validation for Government and add YourPONo when sending InvoiceNow, improving validation accuracy and including mandatory purchase order information.
• [TH] Add AR Billing Note function – supporting Accounts Receivable billing note creation in compliance with Thailand business practices.