What’s New in AutoCount Accounting Version 2.2.29.41

This release marks a significant update with enhanced e-Invoicing capabilities, including improved validation and control over consolidated transactions, alongside expanded Financial Report features and usability improvements across the system.

Important: This version of AutoCount Accounting will upgrade your Database Version to 2.2.94. This version requires AutoCount Server Version 2.2.13.12.

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1. Enhance Financial Report to Support Search for Project and Department

A search function has been added to the Financial Report selection section, making it easier to find a required Project or Department when dealing with many records.

Supported report formats:

• Project Comparison – YTD
• Project Comparison – MTD
• Department Comparison – YTD
• Department Comparison – MTD

Steps:

1. Select one of the report formats and click the Search icon.

Key in the project name to filter and select the record.

2. Upgrade Financial Report Title2 from Plain Text to HTML Control

The Financial Report Title2 field has been upgraded from plain text to a full HTML editor, allowing users to customize the report header with more flexible formatting.

Steps:

1. Go to Financial Report > tick Use Financial Report Header > click Edit Header.
2. Edit the report header using the HTML editor and save it.
3. Preview the report to view the updated header.

3. Support IFRS Format for Balance Sheet

The Balance Sheet report now supports the IFRS (International Financial Reporting Standards) format.

Steps:

1. Select “Use IFRS Format”.
2. Preview the report.

When enabled, the Balance Sheet will present in accordance with IFRS structure.

4. Enhance Recalculate Stock Costing – Calculate Active Items Only

An option has been added to the Recalculate Stock Costing function to allow calculation for active items only, helping to reduce processing time when recalculating stock costing across the system.

5. Enhance Tax Entity for Malaysia – MyKad TIN Must Start with IG Prefix

When the Identity Type is set to MyKad and a TIN is entered, the system now validates that the TIN starts with the “IG” prefix, since individual TINs in Malaysia always start with IG. A warning is shown if this requirement isn’t met, helping reduce human error when creating tax entities.

6. Support Editing Valid-Status Documents via Find Form

Users can now edit master data fields for documents with Valid status through the Find Form. This addresses cases where certain master fields weren’t submitted to the MyInvoice Portal, giving greater flexibility to amend documents after submission.

Steps:

1. Go to Find > search invoice number.
2. Select the document.
3. Click Edit Invoice Master Data.
4. Amend fields (Ship Via, Shipping Info, Ref, Remark1, Remark2, Remark3).
5. Click Save.

7. New e-Invoice Setting to Control Manual Consolidated e-Invoice Creation

A new setting lets users control the manual creation of consolidated e-Invoices, giving better control to those who prefer to manage this process manually.

Steps:

1. Go to e-Invoice > e-Invoice Setting > click Setting.
2. Tick “Enabled Consolidated e-Invoice Manual Create” and click OK.
3. Go to e-Invoice > Consolidate e-Invoice > click New – the Manual Create button will be available.

8. Manual Create Consolidated e-Invoice Now Supports Document Type Selection

Previously, manually created consolidated e-Invoices could only be created as invoices, limiting the ability to create consolidated Credit Notes. Users can now select the preferred document type (e.g. Invoice, Credit Note, Debit Note, Refund Note) during manual creation, and this will be reflected accordingly in the MyInvoice Portal.

9. Warning Prompt for Consolidated e-Invoice Involving “Must Generate e-Invoice” Items

A new validation warns users when transactions include items marked “Must Generate e-Invoice” that previously failed submission. Per LHDN guidelines, such items normally cannot be included in consolidated e-Invoices except during the relaxation period. Users can choose to:

• Proceed with the consolidated submission, or
• Resubmit the failed transactions individually as e-Invoices

10. Consolidate e-Invoice Now Checks for Empty Transactions

The system now detects transactions with no items or values and prompts a Transaction Empty List during consolidation, so users can identify and review affected transactions before proceeding. Users can either untick “Submit e-Invoice” for the transaction or review and amend it before generating the Consolidated e-Invoice.

11. Export to Excel for ‘Import Supplier e-Invoice from MyInvoice Portal’

Users can now export records from the Import Supplier e-Invoice from MyInvoice Portal screen to Excel.

Steps: Go to e-Invoice > Import Supplier e-Invoice from MyInvoice Portal > right-click the column header > select Export to Excel 97-2003.

12. Save Layout Function for Import Supplier e-Invoice Form

Users can now customize on-screen columns and save the layout as default in the Import Supplier e-Invoice from MyInvoice Portal screen, hiding unnecessary columns for better usability.

Steps: Go to e-Invoice > Import Supplier e-Invoice from MyInvoice Portal > right-click column header > select Save Layout.

13. Self-Bill e-Invoice Now Supports Copy from POS (Trade-In Transactions Only)

The Self-Billed e-Invoice function now supports copying data from POS trade-in transactions for users running AutoCount POS, simplifying the process of generating Self-Billed e-Invoices for trade-in scenarios.

Steps:

1. Go to e-Invoice > Self-Billed > click New > Copy from POS (Trade In).
2. Search and select the relevant POS transaction, then click OK.
3. If the POS transaction has no Tax Entity, select Consolidate Self-Billed to process it.

14. Option to Split Serial Numbers into Multiple Lines Instead of By Range

A new option lets users split continuous serial numbers into multiple lines instead of displaying them as a range during import, making it easier to identify and review individual serial numbers in transactions and reports.

Steps:

1. Create a Purchase Invoice, select a serial number item, and enter the quantity.
2. Click Import > paste the serial number range > tick “Split Serial Number” > click OK.
3. Save and preview – serial numbers will display individually rather than as a range.

15. Trade-In Items Can Now Accept Serial Numbers Without Enabling “Allow Issue Out Serial Number Not Exists in System”

The system now allows processing of trade-in items with serial numbers without needing to enable “Allow Issue Out Serial Number Not Exists in System.” Supported on Invoice and Cash Sales documents.

Steps:

1. Create an Invoice and key in -1 under Qty to represent a trade-in.
2. Enter a serial number that doesn’t already exist in the system and click Yes.
3. Save and preview – the trade-in serial number will display in the report.

16. Prompt to Copy Information from Tax Entity When Creating New Debtor/Creditor

This enhancement saves time when filling in Debtor and Creditor details. When creating a new Debtor and filling in the Tax Entity, the system prompts to fill any empty related fields automatically. Clicking Yes fills the fields.

17. Malaysia e-Invoicing Relaxation Period Extended to December 2027

Users can now set the e-Invoicing relaxation period up to 31 December 2027.

18. Email Sending Refactored to Use Outbound Email API Service

Email sending has been refactored to use AutoCount’s own Email Service for sending verification codes. If verification codes aren’t being received during server configuration, ensure the following URL is accessible from your network (whitelist it with your IT administrator):

https://outboundemailservice.autocountcloud.com

19. Other Notable Enhancements

• Added an “Is Active” filter to the Find Debtor/Creditor function.
• New account books now default to unticked “Allow Duplicate Supplier Document Number.”
• Added “Do Not Submit e-Invoice” column to the Debtor Command Form.
• Tax Entity Maintenance now trims extra spaces from TIN and BRN/Identity Numbers on save.
• Added Tax Entity info to the column chooser in the Journal Entry Form detail grid.
• [PH] Added CAS Permit Control No. to the Financial Report footer and Sales Purchase Book.
• Added the Singapore InvoiceNow UnitCode field to Easy Item.
• Improved phone number validation on Tax Entity.
• Clearer error message when a Journal is unbalanced by Project or Department.
• Added Local Final Total field to the Consolidated e-Invoice Command Form.
• Added “Has Bonus Point” to the column chooser in the Stock Item grid.
• [PH] Added support for BIR Form 0619-F.
• Removed the “Express Edition” report attribute from previews (no longer applicable in Accounting 2.2).
• [PH] Added support for Remittance of Final Withholding Tax and Value Added Tax Withheld.
• [PH] Added new RDO codes and enhanced the BIR settings UI.
• Reorganized menu items under the Help menu.
• Easy Item’s Range Set function now supports SG InvoiceNow Unit Code.
• [PH] Added support for BIR Form 2306.
• Payment type now displays in bold when editing Cash Purchase, matching Cash Sales.
• Added new tax code SVR-6 for Rental and Leasing Services with 2% exemption.
• [SG] SG InvoiceNow no longer allows resubmission for amount changes on previously submitted invoices.
• Stock Item Inquiry now auto-focuses the search bar on open.
• Hid GST-related functions where not applicable.
• Databases upgraded from version 1.9 and below now auto-tick “Use Tabbed Layout.”
• Added right-click shortcut to transfer a Stock Assembly Order directly to Stock Assembly.
• [PH] Added support for new BIR Form 2550Q.
• SST Processor-generated journals now follow the default Journal Type set in Options.
• Added Product ID display to the Main Form.